Senior Benefits Analyst, Benefits Administration and Operations

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Novavax, Inc (Nasdaq:NVAX) is a biotechnology company that creates transformational vaccines that address some of the world’s most pressing infectious diseases. We have more than a decade of experience contending with some of the world’s most devastating diseases, including COVID-19, seasonal influenza, RSV, Ebola, MERS, and SARS. Hard-won lessons and significant advances illustrate that our proven technology has tremendous potential to make a substantial contribution to public health worldwide.

Our scientists are committed to developing vaccine candidates for some of the world’s toughest viral threats by utilizing the power of our innovative recombinant nanoparticle vaccine platform. Our vaccine technology combines the power and speed of genetic engineering with the immunogenicity enhancing properties of our Matrix-M™ adjuvant to efficiently produce highly immunogenic particles targeting some of the most pressing viral infectious diseases.

Novavax, Inc. is headquartered in Gaithersburg, Maryland with additional facilities in Uppsala, Sweden and Bohumil, Czech Republic.

Summary of the Position:

The Senior Benefits Analyst, Benefits Administration and Operations is responsible for serving as a subject matter expert and technical systems resource for the benefit plans and employees through the daily administration of benefits enrollment processes, case management and project work. The Analyst will partner closely with the Legal, HRIS, Payroll, and HRBP teams as well as the third-party benefit service system/HRIS vendor(s) and insurance carriers.

 Benefits Administration and Operations:

  • Communicate plan changes to the enrollment vendor timely.
  • Test and analyze system configuration against requirement documents during implementation and administration.
  • Test and maintain an accurate employee benefits enrollment user interface that is user friendly.
  • Review weekly data exchange/file transmissions and resolve discrepancies.
  • Conduct data audits individually and with the third-party benefit service system/HRIS vendor(s) and insurance carriers.
  • Manage administrative and case management issues as well as data processing activities daily.
  • Ensure all benefit changes and related processes are administered/maintained, communicated, and reported on accurately. Work with internal stakeholders and vendors to resolve or escalate issues as needed.
  • Draft employee communications.
  • Work directly with benefits broker and vendor partners to administer plans.
  • Coordinate with Accounting regarding payroll changes.
  • Support vendor relationships management, assist in reviewing contracts and service level agreements and holding vendors accountable to them; and optimizing their services to the employees.
  • Develop/maintain project scope and objectives, procedures documents, project plans and process execution.
  • Monitor project schedules to ensure timelines and deliverables are met; notify project manager or internal stake holder(s) if timelines are in jeopardy.
  • Update benefits information/content, as needed.
  • Lead monthly HRIS / vendor audits for enrollment count and plan enrollment accuracy.
  • Lead statutory annual benefits compliance testing, audits, and filings.
  • Review and provide first level approval for consolidated bills including reconciliation to ensure accuracy of each invoice.
  • Open purchase orders, process invoices in a timely manner and interfaces with finance and accounting as needed.
  • Provide/coordinate regular enrollment/trend reporting.
  • Participate in benefits surveys.

Support the Open Enrollment Process:

  • Participate in annual benefits renewal process and open enrollment configuration.
  • Develop test plans and perform system testing to ensure that open enrollment runs smoothly, and employees are correctly enrolled in their elections (e.g., open enrollment, system changes, data audits).
  • Manage project plan and timeline.
  • Help manage Benefit Fair activities.

Other Responsibilities:

  • Provide direct support to employees with benefit related questions or issues.
  • Maintain high level of confidentiality with respect to employee data and personal issues
  • Develop and streamline processes for efficiency while ensuring positive employee and manager experience, consistency, and compliance.
  • Educate employees about the system (enrollment practices) by creating and maintaining documentation and communication materials, conducting employee meetings/seminars, and contributing to other initiatives to educate employees about benefit programs.
  • Contribute to and participate in department and organization wide projects designed to enhance the benefits enrollment service and related technology, training and processes as well as provide coaching and guidance to internal stakeholders as needed.
  • Keep internal stakeholders aware of complex cases by producing reports, providing status updates, and seeking advice as necessary.
  • Generate reporting metrics and analytics for benefits program enrollment.
  • Stay abreast of system updates/enhancements and ensure company compliance with the provisions of Employee Retirement Income Security Act (ERISA), ACA, COBRA, HIPAA, FMLA, etc.
  • Support/act as a backup for team members in administering health and welfare, retirement, and well-being benefits.
  • Additional duties and responsibilities as assigned.

Minimum requirements:


    • 4-year bachelor’s degree in a relevant field
    • HRIS / Benefit System Administration: A minimum of 3 years of progressive experience is required
    • HRIS / Benefit System Implementation: A minimum of 1 successful full-cycle implementation experience is required
    • Benefits Analyst: A minimum of 5 years of progressive experience in benefits / human resources required
    • Working knowledge of general business and HR practices with understanding of Human Resources programs, processes and data is required


    Additional knowledge, skills, and abilities:

    • Professional Certification preferred (CEBS, PHR, SPHR, etc.)
    • Deals with ambiguity and can change directions when needed
    • Proficiency with HRIS (Workday/UKG Pro) Systems and Reporting, & Microsoft Office Suite
    • Communicates effectively, strong, and engaging facilitator
    • Ability to compile, analyze, interpret, and present employee information and data accurately and with attention to detail
    • Ability to organize work and follow-up skills are critical to the successful performance of position responsibilities
    • Critical thinker with strong time-management, organization, and prioritization skills to meet deadlines
    • Ability to operate independently in an ambiguous environment and handle complex employee issues with sensitivity and high level of confidentiality is required.
    • Strong interpersonal skills and demonstrated ability to communicate effectively, verbally and in writing, across all levels of the organization
    • Must be flexible and a strong team player
    • Sound public speaking skills are required
    • Ability to identify and resolve problems in a timely manner and gather and analyze information skillfully

    Novavax offers a base salary, annual bonus, equity grants, professional career development/growth opportunities, and a comprehensive benefits package including medical, dental, vision, Rx, STD, LTD, Life, Optional Life, 401(k) plan.

    Equal Opportunity Employer/Veterans/Disabled

    Novavax is an equal employment opportunity employer. Employment and advancement opportunities are available to all individuals on an at-will basis, regardless of their race, color, national origin, religion, ancestry, citizenship status, military or veteran status, sex, sexual orientation, gender identity or expression, age, marital status, family responsibilities, pregnancy, disability, genetic information, protective hairstyle, or any other characteristic protected by applicable federal, state, or local law.

    Except where prohibited by applicable state law, this position requires that you be fully vaccinated against COVID-19 unless you need a reasonable accommodation or qualify for an exemption.


    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

    The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

    Job details
    Human Resources
    Novavax HQ
    Gaithersburg, Maryland, USA
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